Lovisa Life:

Lovisa was established in Australia in 2010 and has rapidly grown to become one of the world’s leading fast-fashion jewellery retailers. With a strong global focus, we now operate over 1,000 stores across more than 50 markets worldwide. As a trend-driven brand, we cater to everyone, delivering over 150 new styles to our stores each week. Join a dynamic, high-growth international retailer proudly listed on the ASX. 

Part-Time Hours:
Monday: 8:30am – 5:30pm
Tuesday – Thursday: 8:30am – 2:00pm
Friday: 8:30am – 5:00pm

Your Opportunity:  

Front Desk & Visitor Management

• Greet, welcome, and assist all visitors, clients, and staff in a professional and friendly manner.
• Manage visitor sign-ins and ensure compliance with security procedures.
• Coordinate meeting room bookings, set-ups, and resets, maintaining a tidy and functional environment at all times.
• Handle incoming phone calls and office email enquiries, directing them appropriately.

Office & Facilities Coordination

• Oversee the general organisation and presentation of the office, ensuring communal spaces are kept clean, stocked, and functioning smoothly.
• Manage kitchen supplies, snacks, fridges, and coffee machines, including ordering and restocking.
• Coordinate mail and courier services including Australia Post, DHL, and other delivery providers.
• Assist with catering orders for internal meetings, events, and training sessions.
• Conduct daily walk-throughs to identify any facilities issues and liaise with building management or service providers as required.
• Assist with setting up audio-visual equipment for meetings and presentations.

Staff Support & Onboarding

• Conduct office tours for new starters and assist with their onboarding experience.
• Prepare desk set-ups, and other onboarding essentials
• Ensure staff birthdays, anniversaries, milestones, and celebrations are acknowledged and coordinated.

Administration & General Support

• Maintain office inventory, stationery, and supplies.
• Assist with printing, binding, and formatting tasks as needed.
• Support People & Culture and other departments with ad hoc administrative tasks.
• Assist in organising internal events, morning teas, and staff engagement activities.

We are looking for the below skillset and experience: 

• Excellent communication and interpersonal skills.
• Highly organised with strong attention to detail.
• Ability to manage multiple tasks and prioritise effectively.
• Strong sense of professionalism, confidentiality, and customer service.
• Proficiency in Microsoft Office and general office equipment.
• Positive, can-do attitude with a willingness to help wherever needed.

Requirements

• Previous reception or office coordination experience preferred.
• Ability to maintain a polished and welcoming front-of-house environment.
• Comfortable working independently in a fast-paced, dynamic office setting.

Our Benefits and Perks: 

Enjoy these perks when you join Lovisa!

• Join a global business offering endless career opportunities 
• Supportive diverse and inclusive team environment
• Strong culture - we truly harness our 10+1 culture commitments
• Paid Birthday Leave
• Generous 50% discount off Lovisa products
• Free gym membership
• Attractive Referral Rewards Incentive Program
• Modern HQ with a fully stocked kitchen on Glenferrie Road
• Personal Development & Succession Plans 

Diversity and Inclusion:

We believe in supporting diverse cultures and harnessing the unique knowledge and experience of our team. We celebrate our global presence, by supporting our culturally diverse team around the world.

Apply today to start your Lovisa journey and a Talent Team Member will be in contact.